Constitution

RULES OF PERSATUAN PSIKOMETRIK MALAYSIA

(MALAYSIAN PSYCHOMETRICS ASSOCIATION)

Name

The Association shall be known as the

PERSATUAN PSIKOMETRIK MALAYSIA

(MALAYSIAN PSYCHOMETRICS ASSOCIATION)

hereinafter referred as “ The Association ”.

Psychometrics, the science of psychological assessment, is concerned with the design and use of psychological tests and the application of statistical and mathematical techniques to psychological testing. It is one of the most powerful and rigorous tools available in fields such as educational assessment, human resource allocation, economics, behavioural genetics, epidemiology, artificial intelligence, security and forensic science. It encompasses the theory and technique of educational and psychological measurement, which includes the measurement of knowledge, abilities, attitudes, and personality traits.
Place of Business

Its registered place of business shall be at Psychometrics Centre, MIMOS Berhad, Technology Park Malaysia, 57000 Kuala Lumpur or at such other place as may from time to time be decided by the Committee. The registered place of business of the Association shall not be changed without the prior approval of the Registrar of Societies.
Flags, Symbols, Badges Or Other Insignia

None
Aims and Objects
1. To encourage understanding, cooperation and liaison between people concerned with the field of psychometrics.
2. To promote awareness and benefits of psychometrics in Malaysia.
3. To promote members’ professional development.
4. To highlight the role of psychometrics in/for development of human capital.
5. To provide a platform for dissemination of ideas, standards, knowledge and experiences in the field of psychometrics.
6. To promote application of psychometric procedures in various fields such education, human resources, ICT, medical, etc.
7. To encourage research in the field of psychometrics and to share research findings.
8. To carry out the objectives of the Association either alone or in affiliation with other psychometrics societies, associations or groups having similar aims or objectives.
9. To dedicate to the furtherance of knowledge and expertise in all fields of human assessment, including educational testing, psychological assessment, talent evaluation and social sciences research.
10. To publish research articles on the application of psychometric models as well as statistical methods and mathematical techniques for the evaluation of psychological, educational and social sciences data.
Membership
1. Membership shall be opened to:
  1. Ordinary Members shall be individuals who are interested and actively engaged in the field of psychometrics. Ordinary Members must have at least a degree in fields that rigorously apply psychometric procedures such as psychology, education, applied statistics, medical, human resource, artificial intelligence, security,forensic science etc.
  2. Life membership shall be opened to any Ordinary Members of the Association who, instead of the annual subscription, wishes to pay a commuted sum. She/ He has been a member for a year before being a Life Member.
  3. Associate Members shall be individuals who are not eligible for Ordinary Membership or Fellow.
  4. Student Members shall be individuals enrolled in a program leading to certificate, diploma, or degree in Psychometric-related fields.
  5. Corporate membership shall be opened to any locally incorporated organization involved in psychometrics and interested in the objectives and goals of the Association. Corporate Members are entitled to nominate two representatives to The Association.
  6. Fellows shall be individuals who have shown evidence of unusual and outstanding contributions or performance in the field of Psychometrics. The Fellows will be appointed on a term basis, to be decided by the Executive Committee.
  7. Honorary Fellows shall be individuals who have rendered distinguished services and meritorious contributions to the fields of psychometric in Malaysia. The Executive Committee may nominate for conferment by the general meeting. The Honorary Fellows will be appointed for life.
2. Every application for membership shall be proposed and seconded by two existing members and shall be forwarded to the Secretary who shall submit it to the Executive Committee for the approval. The Committee may at its discretion reject any application without assigning any reason thereof.
3. Every applicant whose application has been approved as aforesaid shall, upon payment of the prescribed entrance and membership fee, be admitted as a member of the Association and shall be entitled to all the privileges of membership.
4. Student Members, Associate Members, and Honorary Fellows shall have no right to vote or to be elected to any office in the Association.
5. Ordinary Members shall have the right to vote and to be elected to any office in the Association and to prepare in all deliberation of the Association.
Entrance Fees, Subscriptions and other dues
1. The fees, subscriptions and dues payable shall be as follows:
  - Entrance fee RM 50 / USD 50
  Annual subscription
  - Ordinary Members RM 100 / USD 200
  - Students Members RM 50
  - Associate Members RM 300 / USD 300
  - Corporate Members RM 2500 / USD 2500
  Lump Sum
  - Life Members RM 1000 / USD 1000
    Honorary Fellows and Fellows shall not be required to pay any fees.
2. Any member who allows his/her arrears to exceed two years’ subscriptions shall receive a written notification signed by or on behalf of the Secretary, and shall be denied the privileges of membership until he/she settles his/her account.
3. Any member who allows his/her arrears to exceed three years’ subscription shall automatically cease to be a member of the Association, and the Committee may direct legal action be taken against him/her, provided that they are satisfied that he/she has received due notice of his/her debts.
4. The Committee shall have the power to fix a re-entrance fee for any person who has allowed his membership to lapse through arrears.
5. Special subscriptions or levies for particular purposes may be raised from members by resolution of the general meeting of The Association. If any member fails to pay such subscription within such period as may be resolved, the amount due shall be treated in the same way as arrears of monthly subscription.
Resignation & Termination
1. Any member who wishes to resign from The Association shall give two weeks’ notice in writing to the Secretary and shall pay up all dues.
2. Any member who fails to comply with the rules of The Association or has acted in a manner to bring disrepute upon The Association may be expelled or suspended for a period of time as the Committee deems fit. Before the Committee expels or suspends the member, the member shall be informed of the grounds for such expulsion or suspension in writing and be given an opportunity to explain and clear oneself in person. Such suspension or expulsion shall be enforced, unless otherwise reversed by a general meeting upon appeal by the said member.
General Meeting
1. The supreme authority of The Association is vested in a general meeting of the members. At least one-half of the voting membership of The Association or the voting members present represent twice the total number of committee members, whichever is the lesser, must be present at a general meeting for its proceedings to be valid and to constitute a quorum.
2. If half an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a date (not exceeding 30 days) to be decided by the Committee; and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have the power to proceed with the business of the day but shall not have the power to alter the rules of The Association or make any decision affecting the whole membership.
3. An annual general meeting of The Association shall be held as soon as possible after the close of each financial year but not later than April on a date and a time and place to be decided by the Committee. The business of the annual general meeting shall be:
  1. To receive the minutes of the previous annual general meeting;
  2. To receive the Committee’s report on the working of The Association during the previous year;
  3. To receive the Treasurers’ report and the audited accounts of The Association for the previous year;
  4. To elect a Committee and to appoint auditors for the ensuing year; and
  5. To deal with such other matters as may be put before it.
4. The Secretary shall make available online the agenda including copies of minutes and reports, together with the audited accounts of The Association for the previous year at least 14 days before the meeting. Copies of these documents will also be made available at the registered place of business of The Association for the perusal of members.
5. An extraordinary general meeting of The Association shall be convened:
  1. Whenever the Committee deems it desirable; or
  2. At the joint request in writing of not less than twice the number of committee members, stating the objects and reasons for such meeting.
6. An extraordinary general meeting requisitioned by members shall be convened for a date within thirty days of the receipt of such requisition.
7. Notice and agenda for an extraordinary general meeting shall be forwarded by the Secretary to all members at least fifteen days before the date fixed for the meeting.
8. Paragraphs 8 (1) and 8(2) of this rule regarding the quorum and the postponement of an annual general meeting shall apply also to an extraordinary general meeting, but with the provision that if no quorum is present after half an hour from the time appointed for a postponed extraordinary general meeting requisitioned by the members, the meeting shall be cancelled, and no extraordinary general meeting shall be requisitioned for the same purpose until after the lapse of at least six months from the date thereof.
9. The Secretary shall make available online to all members the draft minutes of each annual and extraordinary general meeting as soon as possible after its conclusion.
Committee
1. A committee consisting of the following, who shall be termed the office-bearers of The Association, shall be elected at the annual general meeting:
  - A President
  - A Vice-President 1
  - A Vice-President 2
  - A Secretary 1
  - A Secretary 2
  - An Assistant Secretary
  - A Treasurer
  - An Assistant Treasurer
  - Webmaster
  - 7 Ordinary Committee Members
2. All office-bearers of The Association and every officer performing executive functions in The Association shall be Malaysian citizens.
3. Names for the above offices in paragraph (1) shall be proposed and seconded and election will be by a simple majority vote of the members at the annual general meeting. All the office-bearers shall be eligible for re-election each year.
4. The function of the Committee is to organize and supervise the day-to-day activities of The Association and to make decisions on matters affecting its running within the general policy laid down by the general meeting. The Committee shall not act contrary to the expressed wishes of the general meeting without prior reference to it and shall always remain subordinate to the general meeting. It shall furnish a report to each annual general meeting on its activities during the previous year.
5. The Committee shall meet at least once every three months, seven days notice of each meeting shall be given to the members. The President acting alone, or not less than three of its members acting together may call for a meeting of the Committee to be held at any time. At least one half of the Committee members must be present for its proceedings to be valid and to constitute a quorum.
6. Where any urgent matter requiring the approval of the Committee arises and it is not possible to convene a meeting, the Secretary may obtain such approval by means of a circular letter or e-mail. The following conditions must be fulfilled before a decision of the Committee is deemed to have been obtained:
  1. The issue must be clearly set out in the circular or email and forwarded to all members of the committee;
  2. At least one-half of the members of the Committee must indicate whether they are in favour or against the proposal; and
  3. The decision must be by a majority vote.
  Any decision obtained by circular letter or email shall be reported by the Secretary to the next Committee meeting and recorded in the minutes thereof.
7. Any member of the Committee who fails to attend three consecutive meetings of the committee without satisfactory explanation shall be deemed to have resigned from the Committee.
8. In the event of the death or resignation of a member of the Committee, the Committee shall have the power to co-opt any other member of the association to fill the vacancy until the next election of office-bearers.
9. The Committee shall give instructions to the Secretary and other officers for the conduct of the affairs of The Association. It may appoint such officers and such staff as it deems necessary. It may suspend or dismiss any officers or member of the staff for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the Committee, or for any other reason which it deems good and sufficient in the interest of the Association.
10. The Committee may appoint any sub-committee for any purpose arising out of or connected with any of the duties, functions and aims laid down under the rules. Any members can become members of these sub-committee.
Duties of Office-Bearers
1. The President shall during his/her term of office preside at all general meetings, all meetings of the committee and shall be responsible for the proper conduct of all such meetings. The President shall have the casting vote and shall sign the minutes of each meeting at the time they are approved. He/She shall, in conjunction with the Secretary and Treasurer sign all cheques on behalf of The Association.
2. The Vice-president 1 shall deputize for the President during the latter’s absence.
3. The Vice-president 2 shall deputize for the Vice-president 1 during the latter’s absence.
4. The Secretary shall conduct the business of The Association in accordance with the rules, and shall carry out the instructions of the general meeting and of the Committee. He/She shall be responsible for conducting all correspondence and keeping all books, documents and paper except the accounts and financial records. He/She shall attend all meetings, and record all proceedings. He/She shall keep a membership register consisting of details such as name, identity card number, date and place of birth, qualification, occupation, name and address of employer and residential address. The Secretary 1 shall in conjunction with the President and the Treasurer, sign all cheques on behalf of The Association. The Secretary shall file annual returns within 60 days from the date of the annual general meeting to the Registrar of Societies.
5. The Secretary 2 shall assist the Secretary 1 in carrying out his/her duties and shall act for Secretary 1 in his/her absence.
7. The Assistant Secretary shall assist the Secretaries 1 and 2 in carrying out their duties and shall act for them in their absence.
8. The Treasurer shall be responsible for the finances of The Association. He/She shall keep accounts of all its financial transactions and shall be responsible for their correctness. He/She shall in conjunction with the President or the Secretary 1 sign all cheques on behalf of The Association.
9. The Assistant Treasurer shall assist the Treasurer in carrying out his/her duties and shall act for the Treasurer in his/her absence.
11. The Webmaster shall be responsible for site design and creation; publish and manage website content; manage user/ group accounts; transmit news; download files; update information contained on the site or in database linked to the site; check links to make sure they are working and the information provided is current; secure the website and server; monitor, improve and update the performance of the existing web site.
13. The Ordinary Committee Members shall carry out such duties as directed by the President or the Committee.
Financial Provisions
1. Subject to the following provisions in these rules, the funds of The Association may be expended for the purpose necessary for the carrying out of its objects, including the expenses of its office-bearers and paid staff, and the audit of its accounts, but they shall on no account be used to pay the fine of any member who may be convicted in a court of law.
2. The Treasurer may hold a petty cash advance not exceeding RM 500.00 at any one time. All money in excess of this sum shall within seven days of receipt be deposited in a bank approved by the Committee. The bank account shall be in the name of The Association.
3. All cheques or withdrawal notices on the Association’s account shall be signed jointly by the President and either the Secretary 1 or the Treasurer. In the absence of the President, the Secretary 1 or the Treasurer for a long period, the Committee shall appoint one of its members to sign in his/her place.
4. No expenditure exceeding RM 1000.00 at any one time shall be incurred without the prior sanction of the committee, and no expenditure exceeding RM 50,000.00 in any one month shall be incurred without the prior sanction of a general meeting. Expenditure less than RM 1000.00 at any one time may be incurred by the President together with the Secretary 1 or the Treasurer.
5. As soon as possible after the end of each financial year, a statement of receipts and payments and a balance sheet for the year shall be prepared by the Treasurer and audited by the Auditors appointed under the rule 12. The audited accounts shall be submitted for the approval of the next annual general meeting, and copies shall be made available at the registered place of business of The Association for the perusal of members.
6. The financial year of The Association shall commence on the 1st January and end on the 31st December every year.
Audit
1. Two persons, who shall not be office-bearers of the Association, shall be appointed, by the annual general meeting as Honorary Auditors. They shall hold office for one year and may be reappointed.
2. The Auditors shall be required to audit the accounts of The Association annually, and to prepare a report or certificate for the annual general meeting. They may also be required by the President to audit the accounts of The Association for any period within their tenure of office, at any date, and to make a report to the Committee.
Administration of Property
1. The immovable property of the Society shall be registered in the name of the Society. The Society shall appoint three(3) officers of the current committee members as the Properties Administration Officers pursuant to Section 9(b) of the Societies Act 1966, whose appointments are authenticated by a certificate of the Registrar of Societies. They will serve in this capacity for the duration of their term of office in the Committee. They will automatically cease to hold that position when their term of office ends.
2. They are not empowered to sell, mortgage or transfer the property of the Society unless given the authority to do so by the General Meeting.
3. In the event that a post falls vacant, the Committee shall have the power to co-opt any other member of the Society to fill the vacancy until the next Annual General Meeting.
Interpretation
1. Between annual general meetings the committee shall interpret the rules of The Association and when necessary, determine any point on which the rules are silent.
2. Except where they are contrary to or inconsistent with the policy previously laid down by the general meeting, the decisions of the Committee shall be binding on all members of The Association unless and until countermanded by a resolution of a general meeting.
Advisor / Patron
1. The Committee shall if it deems fit and necessary appoint qualified persons to be the Advisor or Patron of The Association. The person appointed must give his/her consent in writing.
Prohibitions
1. None of any games of mere chances shall be played in the premises of the association in accordance to the First and Second Schedule of the Common Gaming Houses Act 1953.
2. Neither the Association nor its members shall attempt to restrict or in any other manner interfere with the trade or prices or engage in any Trade Union activities as defined in the Trade Union Act, 1959.
3. “Benefits” as mentioned under section 2 of the Societies Act 1966 shall not be given by the Association to any of its members.
Amendments of Rules
1. These Rules shall not be amended except by resolution of a general meeting. Such amendments shall take effect from the date of their approval by the Registrar of Societies. Any amendment to the rules shall be forwarded to the Registrar of Societies within 60 days of being passed by the general meeting.
Dissolution
1. The Association may be voluntarily dissolved by a resolution of not less than three-fifths of the eligible voting membership present in a general meeting.
2. In the event of The Association being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds shall be disposed of in such manner as may be decided upon by a general meeting.
3. Notice of dissolution shall be forwarded to the Registrar of Societies within 14 days of its dissolution.

President: Dr. Haniza Yon
Secretary 1: Prof. Dr. Khairul Anwar Mastor

RULES OF PERSATUAN PSIKOMETRIK MALAYSIA

(MALAYSIAN PSYCHOMETRICS ASSOCIATION)

Name

Place of Business

Flags, Symbols, Badges Or Other Insignia

Aims and Objects

Membership

Entrance Fees, Subscriptions and other dues

Resignation & Termination

General Meeting

Committee

Duties of Office-Bearers

Financial Provisions

Audit

Administration of Property

Interpretation

Advisor / Patron

Prohibitions

Amendments of Rules

Dissolution